Dear Colleagues,

We are officially 20 days away from going live with CSUBUY Procure-to-Pay (P2P) across all California State University campuses on January 26, 2026 – and the energy is building!

CSUBUY P2P is a system-wide, modern buying and payment experience that will bring our institutions onto a single, integrated platform for requisitions, approvals, purchase orders, and invoicing. This is a big step forward for the CSU: faster processing, better visibility, stronger compliance and a smoother experience for everyone who buys or pays for goods and services.

What’s coming your way:

Starting January 26, 2026, everyone will be able to:

Create and track requisitions in a streamlined, user-friendly interface
Shop from standardized catalogs with CSU-negotiated pricing
Route approvals more quickly with built-in workflows
View purchase order and invoice status in one place, in real time

In short: less paper, fewer workarounds, and more time to focus on what matters most—supporting students and our academic mission.

Next Steps to Prepare - Our Path to Success

To make sure you are ready on Day One, please complete the following in the next few weeks:

1. Attend the System-Wide Day & Life of End-Users | Pre-Go-Live Virtual Training

January 20th, Shoppers/Requesters: https://calstate.zoom.us/j/82201230736
January 21st, Approvers: https://calstate.zoom.us/j/86500142710
January 22nd, Compliance Approvers: https://calstate.zoom.us/j/82345769284

2. Review your current activity

Each division will receive a list of open Purchase Orders (POs) to review and validate which open POs need to be entered into CSUBUY.

Departments must transition all blankets and service orders into CSUBUY. Not to worry, we will help you every step of the way!

Close or update open requisitions and POs where possible.
Work with our Strategic Sourcing - Contracts & Procurement team on operationally critical purchases that may be impacted by the transition.

3. Attend the P2P | Post Go Live 5 Week, Hands-on Training Series- Virtual drop-in office hours will also be available

Week 1: Intro labs (System navigation, profiles, defaults, searches, notifications, system overview, supplier workflow overview, shopping carts, requisitions, workflow basics)

Week 2: Shopper/Requester deep-dive (Shopping carts, requisitions, shopping (including various approval workflows, punchouts, and forms), verify receiving/create receipt, change requests)

Week 3: Approver (Reviewing requests, approvals, comments)
Week 4: Verify receiving/create receipt, payment status tracking, advanced search functions.

Week 5: Selected Subject Matter Experts (SMEs) from each division trained as early adopters.

4. Mark key cutover strategy on your calendar

January 26: CSUBUY P2P is live for all new transactions.
February 6: Last day to submit requisitions in FTS.
March 30: Last day to submit an invoice for legacy POs.

Where to find resources

We have a set of tools to help you feel confident before go-live:

CSUBUY P2P Campus Site: Quick reference guides, recorded demos, and campus-specific information.

Need help or have questions?We are here to support you:
Campus Contact(s):

Sara Bonakdar, associate vice president of Strategic Business Services ([email protected])
Shauna Rios, senior director of Finance Support and Innovation ([email protected])

My best,

Sara Bonakdar

Associate Vice President of Strategic Business Services and Chief Procurement Officer

Note: This message is being sent to all faculty, staff and MPP employees outside the regular SpartanMessenger cadence as it is a required campus notification by the California State University. Any and all other emails to any employee audience, by any other division, department or unit must still go through the SpartanMessenger submissions process for review and approval. Your continuing cooperation and considerate use of our university communication tools is appreciated.